What Is HRIS? (Human Resources Information System)

HRIS software is equipped with a diverse set of features to manage various HR processes.

Core HR Records 

Centralized management of employee data. Any HR professional can log in to the HRIS software to access employee data at any given time. This allows for a quicker turnaround when issues arise and employee documentation is needed at a moment’s notice.

Payroll Management 

Simplification of payroll processing. Managers will have the ability to log in on payroll weeks to approve the hours worked for each one of their employees. Instead of your payroll specialist tracking down work schedules and manually verifying hours worked, managers can now log in and approve their individual employees’ time. This will also eliminate potential waste when it comes to payroll folks accidentally approving time worked or having to wait for managers to get back to them to verify hours worked by their employees.

Benefits Administration 

Management of employee benefits programs. Benefit reminders are now sent directly to the employee every time they log in to the company’s HRIS system. Tasks are automatically assigned to them in regards to missing documentation or to re-sign up for insurance benefits when yearly open enrollment comes around.

Time and Attendance Tracking 

Monitoring work hours and attendance. Payroll professionals will have the ability to set up alerts when an employee misses a “clock in” or “clock out”. These issues can be handled at the time of occurrence instead of the day they start working on the company’s payroll.

Talent Acquisition and Onboarding 

Streamlining recruitment and new employee integration. Recruitment, hiring, and new employee onboarding are all done within one system. The HRIS system will also guide your recruiter to the next step in the hiring process. Calendars can also be shared with potential employees so they can set up their interviews at times that work best for them within the HR professional’s open times in their calendar. This eliminates a large amount of time when it comes to the back and forth of scheduling interviews that work best for both parties. 

Performance Management 

Assessment and tracking of employee performance. Human Resources specialists can set up alerts and reminders for managers to let them know that an upcoming performance review is due along with providing them the necessary documentation.

Learning Management 

Facilitation of employee training and development. Many HRIS systems have their own continuing education classes or additional software that can be plugged in so employees have access to on the job training courses along with the ability to take the required yearly courses like job safety or HIPAA refresher courses. Employees will have email reminders and alerts when they log in that a course needs to be completed and the date it needs to be completed.

HR Analytics and Reporting

Data analysis and reporting for insights. Once payroll is completed reporting can begin. HR and payroll employees can create reports to analyze each payroll, the payroll for the entire month, quarter or year. This helps for things like balancing insurance invoices to make sure you are not being charged too much and you can catch any missed insurance benefits terminations.

Compliance Tracking

Adherence to employment laws and regulations. HRIS software allows companies to track which employees need to complete their annual compliance modules within their systems. From generic items such as HIPAA compliance and anti-bullying agreements to industry specific documents that may need to be completed like fraud, waste and abuse compliance modules.

System Integrations

Seamless connectivity with other business software. If an HRIS system does not have all of the capabilities that your company may need there is always the ability to plug in an outside vendor to work with your HR software. Many HRIS software that does not house their compliance software and testing will go to a specific compliance software that will plugin and automatically upload completed documents and track documents for your system.